Executive Assistant to the CEO

Remote – Americas Only | Full Time

About QSA

QSA has been serving Atlantic Canada since 1971, supporting critical fire, security, and life safety systems across commercial and institutional facilities.

We operate in environments where reliability matters — and that standard applies internally as well.

We’re looking for a highly organized, proactive Executive Assistant to support the CEO and help keep priorities, communication, and operations moving efficiently across the business.

The Role

This is not a passive administrative role.

You’ll work closely with the CEO to manage priorities, coordinate communication, keep projects moving, and ensure important details do not get missed in a fast paced environment.

The ideal candidate is highly organized, adaptable, professional, and able to anticipate needs before they become problems.

ResponsibilitiesExecutive & Administrative Support

• Manage a high volume inbox and prioritize communication
• Coordinate calendars, meetings, and scheduling
• Organize travel arrangements and itineraries
• Draft professional emails, meeting notes, and correspondence
• Conduct daily priority reviews with the CEO
• Track action items and follow ups across departments

Operations & Coordination

• Coordinate site visits, road trips, meetings, and conference logistics
• Prepare reports, presentations, agendas, and internal documents
• Assist with onboarding and administrative coordination
• Help maintain organized workflows and internal systems
• Support special projects and operational initiatives as needed

Communication & Organization

• Act as a professional point of contact internally and externally
• Ensure timelines, meetings, and deliverables stay on track
• Maintain confidentiality with sensitive company information
• Keep communication clear, organized, and proactive

Process Improvement

• Identify inefficiencies and help improve workflows
• Build structure around recurring tasks and priorities
• Help create systems that improve accountability and execution

Requirements

• Excellent written and verbal English communication
• Strong organizational and time management skills
• Ability to manage multiple priorities simultaneously
• Comfortable working independently in a remote environment
• High attention to detail and follow through
• Strong judgment and professionalism
• Able to align with Atlantic Time Zone working hours

Nice to Have

• Experience supporting executives or leadership teams
• Familiarity with Microsoft Teams, Outlook, Excel, and CRM systems
• Experience coordinating travel, meetings, or operations
• Background in construction, operations, service, or technical industries

What We’re Looking For

We’re looking for someone who is:

• Reliable
• Resourceful
• Organized
• Calm under pressure
• Proactive rather than reactive
• Comfortable in a fast moving environment

This role is ideal for someone who enjoys bringing structure to busy environments and helping leadership stay focused on high value priorities.

Compensation $1200USD

Compensation will be based on experience, skillset, and availability.

To Apply

Please send:

• Your resume to brittany@qsa.ca
• A short introduction about yourself
• Your availability and time zone
• Any relevant experience supporting executives, operations, or administrative workflows

Job Type: Full-time

Pay: $10.00 - $12.00 per hour

Work Location: Remote